Private bank Arbuthnot Latham is adopting Clausematch’s policy management platform to automate and streamline its compliance processes. The initiative aims to digitise Arbuthnot’s policy and compliance framework.
According to Clausematch, Arbuthnot will use its proprietary policy management solution to reduce the time and risk of policy maintenance by giving compliance teams a centralised platform for managing the full policy lifecycle rather than having to piece together elements from multiple disconnected systems. Digitised workflows in a centralised system allow updates to be easily tracked with a clear audit trail.
For Arbuthnot, a key goal for the project was to simplify and digitise the policy framework. Arbuthnot Latham is relationship-led, but is investing heavily in technology to increase efficiency and deliver positive outcomes for clients. The bank draws on around 100 internal compliance elements, including policies, procedures, standards and controls, with more being added in the future. Replacing a fragmented workflow of Word documents, PDFs and e-mails with a single dynamic tool.
“The Clausematch platform allows us to avoid a fragmented approach to naming, tagging, structuring and formatting compliance documents thus avoiding risks and keeping everything in a single dynamic repository,” says Jamie Day, Head of Operational Risk at Arbuthnot Latham. “An automated audit trail ensures clarity around accountability and it is easily extractable should the regulator’s request it.”
Freddie Frith, Head of Sales at Clausematch, says the solution makes it possible “in a few clicks to run the end-to-end lifecycle of compliance documents, companywide policies and procedures: they can easily be drafted, reviewed, approved and finalised. The Policy Portal instantly makes it available in a single repository for employees to easily access and attest to.”
Arbuthnot Latham recently added 150 users onto the platform: 10 Power Users, 10 Light Users and 130 Portal Users will be working on Clausematch to support the next phase of digital transformation at the bank.
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